A new invoice received, but where is the purchase order?

Received a new invoice, but where is the purchase order?

Imagine this: you are a financial officer sitting at your desk, and you have an invoice in front of you. But ... the correct purchase order is not immediately visible, and you start searching. This may sound like a small task, but it is something that many financial officers deal with daily and can quickly waste a lot of time on. And that time is very valuable.

8 januari 2025

The challenge: wasting time searching for purchase orders

Time is money!

A practical study among Anchr prospects shows that a financial employee spends an average of 60 minutes per day searching for the correct purchase order associated with an invoice. This is time that could be spent on more valuable tasks. If you have to search for a purchase order for an hour every working day, 22 days a month, this amounts to a staggering 800 euros per month per employee, based on an average cost per hour of 36 euros. If you extrapolate this to a full team, you can see how quickly the costs add up.

800 euros incurred due to inefficiency in your purchasing process.

While the purchase order is being searched for in the invoice, other tasks are left undone, such as processing payments or analysing budgets. If these hours pile up each month, it not only affects the efficiency of the work, but also the costs of your organisation. This highlights the importance of good procurement software.

Anchr blog Received a new invoice, but where is the purchase order?

What can you do to reduce these costs?

A smart assistant

The good news is that there are solutions. By automating processes and using the right procurement software, organisations can minimise this wasted time. Procurement software that automatically matches invoices to the correct purchase order can, for example, save a significant amount of time. It's like having a smart assistant who does all the searching for you.

By implementing the right procurement management system, you not only save time but can also reduce costs. You lessen the administrative burden and increase your team's efficiency. And who wouldn't want a bit more time and space to focus on the tasks that really matter?

Save time and money with procurement software

It's clear: searching for the correct purchase order can be a costly and time-consuming task. However, with the right procurement software, you can solve this problem and save both time and money. By integrating automation into procurement processes, you can help your organisation work more efficiently and effectively.