Skip to main content

From unexpected invoices to automated purchasing

From unexpected invoices to automated purchasing: increase the maturity of your purchasing process
Do you recognise this? An unexpected invoice that pops up. A service that turns out to have been procured outside of the regular suppliers. Purchasing processes that are fragmented and unclear. You are not alone. In this webinar, we will tell you more about the transition to an automated and strategic purchasing process.

Please accept marketing cookies to view this video

From chaos to control: the path to procurement maturity

Let us help you

"We often see CFOs struggling to gain visibility into their procurement processes," says Bruno Baets, Product Manager at Anchr. “However, the leap to a higher maturity level is often less significant than one might think. With a few targeted interventions, such as 3-way matching and contract management, an organisation can quickly make large strides.”

Let’s take a moment to consider the different stages of maturity within procurement. In our recent webinar, Bruno shares the four maturity stages that he distinguishes. 

  1. Spend – Purchases are made in isolation, often without a documented process. There is little visibility into ongoing obligations and expenditures. Invoices often come as a surprise. 
  2. Spend under control – There is a certain level of control: approval flows, fixed suppliers, and procedures. However, many processes are still manual, leading to inefficiencies and errors. 
  3. Spend under contract – The procurement process is supported by software. Think of a central system for purchase orders and invoice processing. Costs are better managed and reports provide some insights. 
  4. Spend under management – Procurement is no longer an administrative burden, but a strategic force. Automated processes such as 3-way matching and contract management ensure control. There is real-time visibility into expenditures and procurement policy is driven by KPIs. 
The ideal picture of high procurement maturity is an organisation that not only records purchases but also makes strategic decisions based on data. That is where real value is created.

Bruno Baets

Product manager at Anchr

The care institution that gained control over procurement

Shopping without worries

Take a care institution that struggles with a low maturity level. Employees order through various channels, invoices are processed manually, and costs are unclear. The result? Lost time, unnecessary expenses, and little control over budgets. 

By using procurement software, the institution gained a central platform where orders, contracts, and invoices were consolidated. Thanks to automated approval flows and insightful reports, they managed to reduce their procurement costs and optimise their internal processes. 

The best part? They transitioned from a reactive to a more strategic way of working. Instead of having to search for where money was going, they could proactively manage cost control.

Qobee purchasing maturity

Why maturity in procurement is essential

An effective procurement process not only results in time and cost savings. It also directly contributes to the strategic goals of an organisation. From control over cash flow to better collaboration with suppliers – a good procurement process makes a difference. 

Bruno sums it up: 
“We understand that it can be challenging to transform to a higher maturity level. But with the right software and support, procurement becomes a strategic process that adds value to the entire organisation.” 

Ready to elevate your procurement process? Get in touch with us and discover how Anchr helps you gain more control and efficiency.

Let's get in touch!
How can we assist you?

Get in touch and we’ll hear from each other soon!